| Integrating electronic documents can be a daunting task for your business. Regardless of the integration challenges, electronic integration of documents is where document management is heading. Today’s scanners offer an easy approach to the digital integration of your paper documents.
Scanning documents is now a necessity in businesses of all types. It is vital that businesses have the capability to convert paper-based information into an easily transferable form. In addition, with the increased use of color documents in our businesses today, faxing documents often will not work. With a multifunction system, creating an electronic document from a paper-based document has never been easier… whether it’s color or black & white.
Scan to Email
Scan to email is the most common form of scanning today. It can provide the greatest efficiency improvement in any organization. As more of your customers are expecting to receive documentation via email, scanning to email is rapidly becoming a more critical business requirement. The scan to email function of most multifunction systems will allow for LDAP connectivity (the ability to utilize corporate address books), authentication to prevent unauthorized access, and the ability to communicate directly with the intended recipient.
Scan to File
Scan to file is the simplest form of scanning. Our multifunction systems allow for the scanning of any paper-based document to virtually any network folder. The “scan to” destination can be any network shared folder, internet folder (FTP), or a user’s individual desktop.
Scan to OCR
Scan to OCR (optical character recognition) allows for users to convert their scanned documents into word editing application such as Microsoft Word or Corel WordPerfect. Charts and tables can even be scanned into applications such as Microsoft Excel. Users can then edit the documents as they would any other text or spreadsheet document. Using OCR, there is no need to go through the hassle of retyping the document. OCR allows your key users to focus time on business productivity instead of recreating a document simply for the purpose of editing a few simple lines of text.
Scan to Electronic Document Management
Scan to electronic document management systems (EDMS) is quickly becoming a common requirement for businesses. As businesses want to streamline their workflow processes and make documents available to more users with greater security, they are implementing more and more sophisticated electronic document management systems. In many cases, it is possible to name and index files directly at the multifunction system’s interface for added document storage efficiency. Utilizing this same technology, it is even possible, in some cases, to scan directly to any compliant database. To learn more about how to get the most out of your scanning, contact us today. EGP Document Solutions – Offering Atlanta copiers, printers AND A LOT MORE!